For Administrators
Getting started and set up
Set up a Department
The first step: The Department Setup
Set up Programs
The second step: Setting up each Program
Setting up Committee or Supervisor Meetings as Milestones or Requirements
How to set up required meetings (annual committee meetings) in Prograds
Create & Invite Users (Students and Faculty)
Inviting your Faculty, THEN your Students
Add and Remove Administrators
You can have multiple administrators (even faculty serving as DGS)
Working with Courses
Adding courses and allowing students to add courses
Onboarding Plan and Sample Text
A plan with email text for departments to get Prograds rolled out
Using Prograds
People Dashboard (list of Students and Faculty)
The main admin view, listing everyone
The Student Progress Page
The Student Progress Page
Student Profile Page
The Student Profile (visible to admin and the student)
The Faculty Dashboard
The Faculty Dashboard
Faculty Profiles
The Faculty Profile (visible to admin and the faculty member)
Student Funding and the Funding Table
Entering funding and viewing all funding
Tables and Reports
Export student and faculty lists with information. Generate a pdf of student progress by Program. Filter, Search, Edit and Export Milestones, Requirements, and Funding in tables like your old spreadsheet.
Milestone and Requirement History (for Auditing)
How to see who has completed, approved, or exempted milestones and requirements, and when.
Email Messages to Students
Sending emails to all, a filtered subset, or one student
Transition from one Program to another
Change a student’s program
Leaves of Absence and Program Extensions
How to enter Leaves and Extensions and have Milestone and Requirement Dates adjust automatically
Students Graduating or Leaving the Program
How to set students as graduated or left-the-program.
Publications and ORCID
Your view of all students’ publications, conferences, posters, and presentations
Bulk Completion and Approvals
How to do multiple approvals
Limiting Administrators’ Views to Specific Programs
Admins and Faculty Admins can limit to certain programs
Changes and updates to Program milestones and requirements
You can introduce a new Milestone or Requirement for future students, update selected entry-year cohorts, or apply a change across active students. Prograds keeps versions so different cohorts can follow different expectations.